SDSN Youth

Project Officer (Administration Associate), SDG Students Program

Other in Worldwide - Entry Level - SDG Student Program

Project Officer (Administration Associate), SDG Students Program

October 2021

SDSN Youth (SDSN Association)

Worldwide, Remote

At SDSN Youth, we empower young people to take meaningful action on the Sustainable Development Goals. By joining our global team, you will be working with a diverse and exceptional group of individuals with a variety of cultural, religious and political backgrounds, committed to sustainable development.

The SDG Students Program trains a cohort of passionate young individuals (SDG Coordinators) to engage students on their campuses with the SDGs. Our vision is to transform every university into hubs of learning and engagement for the SDGs, and to empower all students to become drivers of change.

We believe that the key to mobilizing campuses requires our SDG Coordinators to be set up with the right training and resources to succeed. The Communications Pillar provides leadership, planning, and execution for SDG Student’s Program’s strategic communications, public relations, and digital media strategies to facilitate the visibility of the program.

We have over 100 university hubs in 26 countries - and need your help!

Role

We are looking for an Administration Associate to aid the current DPL of the Administration pillar in any upcoming task, mainly concerning the backend operation of SSP. The tasks for the role are varied and are mostly dependent on the development of the organization, however tasks are mostly done in our backend software like Airtable, Podio, and Facebook Workplace. Basic Google Sheets skills are required for this role. .

We are looking for a new team member in our Administration pillar to assist in how we build, engage, and support a community of students across the world to engage their surroundings - peers, faculty, the local community - for SDG action.

As Project Officer (Administration Associate), your responsibilities will include:

1.General Administration & Upkeep

      • Managing the administration of online platforms including GDrive, Podio, and MailChimp, etc.
      • Minuting and circulating the minutes of relevant internal team/ external stakeholder meetings.
      • Ensuring that databases and mailing lists are kept up to date, including the SDG Hub Member Masterlist, social media database, etc.

      2. Processes

      • Assisting with the Hub Member registration, onboarding and offboarding process.
      • Assisting with the SDG Coordinator applications and screening.

      3. Support the DPL Administration

      • Support the current DPL in his tasks and develop new processes.

      4. Additional Responsibilities:

      All Project Officers in the SDG Students Program Team may be called upon throughout the year to assist with the following duties:

      • Assessment and review of prospective SDG Coordinators (twice yearly)
      • Assist in partnership discussions with relevant external stakeholders
      • Support SDG Coordinators and activities related to SDG Student Hubs

      Please note: As a virtual network, it is IMPORTANT for Project Officers to communicate effectively with their Project Leader and report back consistently. In a network, which operates across several time zones, reporting and communicating proactively is crucial.

      Job Qualifications

      The Administration Associate Project Officer will be someone who is creative and detail-oriented with commendable administration skills and/or experience. The candidate will have familiarity with computer softwares (Podio, GSuite and Facebook Workplace). They will be someone who possesses excellent time management skills.

      Minimum qualifications:

      • No prior experience in Graphic Design required!
      • A willingness to learn Canva and other Graphic Design tools
      • Be detail-oriented and is highly-organized with the ability to meet deadlines
      • Creative and innovative
      • Be a proven team player with excellent interpersonal skills and ability to coordinate and manage workload across several projects/teams
      • Have a great interest in sustainable development, be passionate about the mission of the SDSN, including the pursuit of the Sustainable Development Goals and the Paris Agreement on climate change
      • Possesses an excellent command of the English language, including writing, speaking and listening
      • Be able to work remotely and maintain communication with a globe-spanning team
      • Demonstrate that they have the time and resources to commit to this role – candidates with too many overlapping commitments will be exempt from running for this position

      Preferred qualifications:

      • Language skills are an asset

      Commitment

      Total Weekly Hours:

      • 5-8 hours per week (minimum)

      Conditions

      • Duration of Position: The first term is 12 months in total, with a 2 months trial period at the beginning. However, subject to review of work performance, this position may be extended on a 12 month basis.
      • Reporting: This position reports to the Project Leader and Deputy Project Leader (Administration ) of the SDG Students Program.
      • Payment: Voluntary
      • Travel: This position may require some domestic and/or international travel.
      • Training: All Project Officers are required to complete all SDSN Youth online induction courses, including team training.